Convention Sponsorship

Name: Convention Sponsorship
SKU: SPONSOR_CONPKG
Availability: InStock

$85.00 – $295.00

Now selling sponsorships for August 2023 and August 2023+January 2024.

Next Convention Weekend

Opens: Fri, Jan 12, 2024 12:00pm EST
Closes: Sun, Jan 14, 2024 11:59pm EST

Sponsorship Duration

One Event
Two Events

Discount

Audience Share
None

Clear

SKU: SPONSOR_CONPKG Categories: Convention Access, Convention Sponsorships

Description

Want to help support Protospiel Online’s mission of fostering inclusivity, transparency, and collaboration in the tabletop games industry — all while getting some visibility for your own company or project?

A Convention Sponsorship will give your brand high visibility in front of the Protospiel Online audience: A creative, motivated, passionate group of tabletop game designers who are making the games of tomorrow today.

We’ll also throw in 5 badge vouchers you can use for your team or distribute through random drawings or merit-based awards.

Next Convention Weekend

Opens: Fri, Jan 12, 2024 12:00pm EST
Closes: Sun, Jan 14, 2024 11:59pm EST

View more event dates on our Future Dates listing.

Benefits

All sponsorships include the following per convention:

Your company logo and up to 3 links displayed in the Convention Sponsors section of our Sponsors page*
- The earlier you share your logo and links through our sponsor details submission page, the closer we’ll place your brand to the top of sponsor listings
- Gain access to the sponsor details submission page immediately upon checkout
- Sponsor detail submissions for the August 2023 session are due Wednesday, August 23, 2023 @ 10pm U.S. Eastern
5 vouchers for 100% off any Designer or Playtester badge
- Vouchers expire 1 year from receipt
- Delivered within 1-3 business days after Convention Sponsorship purchase
- Use for your team’s badges or gift them
- $75-$300 value depending on badge type and purchase timing
Logo displayed in our home page’s Sponsors section*
- ~700 unique users visit our website in the 2-6 weeks before and after our convention weekends
Logo displayed in the email footer for community newsletter and event lead-up messages*
- 500+ email subscribers with a 50%+ open rate
Logo displayed at the bottom of badge registration and prototype submission forms*
- ~400-500 unique users visit these pages in the 2-6 weeks before and after our convention weekends
Logo displayed in our social media blitz in the week leading up to a convention weekend*
- 100+ Followers each on Twitch, YouTube, and Facebook
- 200+ Instagram Followers
Logo displayed in Digital Swag Bag attendees receive on Friday of Protospiel Online weekend*
Prompts to optionally include a promo gift in the Digital Swag Bag for the sponsored event
- Share your info via our Swag Bag Offer Submission form to create your promo gift ad spot
- Due Wednesday, August 23, 2023 @ 10pm U.S. Eastern for the August 2023 session
Listing in our Discord #😎partners channel*
Logo featured in our Discord #📣announcements channel convention opening message*
- 100+ attendees actively participate in our Discord server during convention weekends

*We will place your brand info 1-3 business days after you complete the Sponsor Brand Information Submission form, which you’ll gain access to upon completion of a Convention Sponsorship purchase.

Discount Options

There are 2 ways to get a discount on your sponsorship package:

1. Purchase 2 Convention Sponsorships to cover 2 events in a row

Get $25 off the second consecutive sponsorship
Keep your brand close to the top of the listing by being the first to know when info submissions open for the next event
When you purchase during the August 2023 sponsorship sales period, from the time of your purchase through the end of Protospiel Online January 2024, we’ll:
- Keep your information posted around our website and in our email footer
- Include your logo in our social media blitz run in the week leading up to each event
- Prompt you to submit promo offers to include in our Digital Swag Bag sent to all attendees on the first day of each event**
- Accept submissions for announcements/promo offers to post in our Discord #😎partners channel leading up to and through each event weekend**

**The deadline for both of these types of submissions for the August 2023 session is
Wednesday, August 23, 2023 @ 10pm U.S. Eastern.

2. Join our Audience Share program

Save over 46% on your sponsorship package when you choose the Audience Share Discount
In exchange for this discount, we ask that you help us spread the word about the convention
- Share at least one message about Protospiel Online with your audience through your email list or social media
- Where possible, tag us in your post so we can re-share and give your brand some extra exposure to our audience
- Include event dates for the Protospiel Online session you’re sponsoring in each share
We’ll send our Audience Share sponsors pre-written messages via email to use at key points in our sales cycle:
- Join your group mentorship team early to get help preparing for digital playtesting
- Early bird pricing deadline
- Announcing Coffee Talk Special Guests
- Prototype Showcase Twitch livestream
- Giveaway Twitch livestream

Refund Policy

If we have not placed your logo or other brand information in any of the locations where we highlight sponsor information and you have not redeemed or distributed any of the badge vouchers included in your sponsorship package, you can request a full refund for your Convention Sponsorship up to 7 days after your purchase.

We cannot give refunds for any Convention Sponsorship purchases if we've added the sponsor brand information to any location where we feature our sponsors, any of the badge vouchers included in the sponsorship package have been distributed or redeemed, or the refund deadline has passed.

If you need a refund on your Convention Sponsorship, use the contact form on this website to make your request.

Sponsorship Terms

These terms serve as an addendum to our general terms of service.

For the remainder of these terms, "you/your" and "sponsor" refer to customers who have purchased the Convention Sponsorship product from protospiel.online and "us/we/our" refer to the acting organizer team for Protospiel Online.

By purchasing a Convention Sponsorship you agree to the following:

If you need to update your company name, logo, description, or links for a convention session you're sponsoring, contact us to request the changes. As long as this request comes in before the sponsorship deadline for the event in question (10 pm U.S. Eastern the Wednesday night before the convention weekend) we'll work with you to make the needed updates.

If you request changes after the sponsorship deadline, we cannot make updates for the active convention session. If you have an active 2 event duration sponsorship, you can request the changes when we prompt you to confirm or update your brand details shortly before badges go on sale for the second event your sponsorship package covers.

We sometimes collaborate with sponsors on projects in which both the sponsor and Protospiel Online put in labor and/or financial support to deliver an experience for our attendees. We call these sponsors Partner Sponsors and include a large callout about the experience we've built together at the top of our sponsors page.

Partner Sponsors receive a Convention Sponsorship package as a benefit of the partnership. As long as the partnership is active, we keep Partner Sponsors' logos at the top of sponsor listings wherever we place them around our web properties.

If you would like to discuss a possible collaboration as a Partner Sponsor, contact us to start the conversation.

We seek to work with sponsors who uphold our core values of inclusivity, transparency, and collaboration in the tabletop games industry.

We will review Convention Sponsorship purchases before placing the sponsor's information on our web properties. In the event that we don't feel a sponsor is a fit for our community, we will decline to list the sponsor and issue a full refund.

If it comes to our attention that a sponsor we've placed on our web properties has taken actions that conflict with our core values, we will privately request a meeting with the sponsor to review and possibly mediate the situation. If we cannot find a resolution that's acceptable to both the sponsor and Protospiel Online, we reserve the right to cancel your sponsorship without refund and remove your information from our web properties going forward.

If, after we've placed your brand information on our web properties, you learn Protospiel Online has taken actions that conflict with your brand values, privately request a meeting with us to review the situation. If we cannot find a resolution that's acceptable to both the sponsor and Protospiel Online, we will issue you a pro-rated refund and remove your brand information from our web properties going forward.