FAQ

1. Apply for a badge scholarship

We created our badge scholarship to help anyone attend who doesn't have room in their budget for a badge.

Attendees have the option to purchase a +Scholarship badge to become a scholarship sponsor, and many attendees have given generously to this fund.

Our 5 question scholarship application takes about 5 minutes to fill out and doesn't ask for sensitive financial info. We don't publicly share the names of our recipients.

2. Purchase a Playtester badge for your first visit

All badge types come with lifetime Alumni status in our Discord server. We offer all of our Alumni the lowest price available on our badges through an Alumni fast action discount ~3 months before each event.

There are a few reasons for this:

• Returning attendees need less training on how to use Discord, virtual tabletops, and our system for matching playtesters to prototypes.
• Returning attendees take less time for us to set up on our website and Discord server.
• The earlier people register, the more time we have to answer their questions, put them in our Attendee Directory, and list their sell sheets in our Discord server.
• The earlier people register, the sooner we know how many moderator shifts we will need to cover.

3. Keep an eye out for early bird pricing

We also offer discounted pricing for new attendees who register early. Subscribe to our blog to get notified each time we announce new event dates with early bird pricing.

Maybe

If your co-designer will sit next to you using the same microphone during every playtest, one badge can cover both of you.

If they are in a different location, they would like to play at different times than you, or they would like to play at the same time but in different playtests than you, they'll need a separate user account in our Discord server. We have a policy of setting each user's nickname in our Discord server to their real name, so each individual Discord user account has to be tied to its own badge.

For design partners looking to save money, we recommend purchasing a Designer badge for one person and a Playtester badge for the other(s).

When it comes to the Protospiel rule of thumb to put about as much playtesting time into the group as you receive (i.e. if 4 people spend 1 hour playtesting for you, aim to spend 4 hours playtesting for others), it's completely fine to consider it as playtest time on your game received = playtest time on other people's games given by your team as a whole.

Ideally with this setup, one of you can buy a Playtester badge and focus on spending time playtesting for others instead of both/all of you running one playtest of the game you've designed together.

Buy a Gift Certificate

The gift certificate is an item in our online shop. You can find it here: gift certificate product page

A gift certificate will cover a dollar amount you'll choose from a list of options. It will NOT apply to a specific event, badge type, or lock in a specific badge price.

​IMPORTANT: If you want to gift a badge to a friend at the early bird price, buy a gift certificate for the early bird badge cost, then share the code with your friend with instructions to use it before early bird pricing ends for the event you're inviting them to.

If your friend doesn't get a chance to use their code covering the early bird price before the early bird deadline for the event in question, they can either use the code to buy a badge at a reduced cost or wait until early bird badges for the next event go on sale.

Early bird pricing is generally available up until 2-3 weeks before a given event.

These are our requirements to qualify for a Publisher badge:

Requires: Have worked w/ 1+ designers to publish 1+ games & give playtest feedback at the event as an industry insider

Publisher badges are intended for experienced publishers in the tabletop games industry. A Publisher icon next to your name in the Discord server is meant to signal to designers that you will be able to give industry-specific manufacturing, marketing, and product development advice as part of the playtest feedback you offer.

We ask that our Publisher badge holders have collaborated with at least one other designer on a published game to ensure that the advice they share will include some project management experience. We use this as a filter for a "successful" publication in place of an arbitrary threshold for number of units sold.

If you have self-published a game with a co-designer, this counts as having collaborated with at least one other designer to bring a game to publication.

Nope

There are no formal design pitch events at this convention.

You may find that some designers will seek you out and invite you to playtest and give feedback in particular. This is not the same as a pitch. You are not expected to give an answer on whether or not you'd be interested in publishing the games you playtest.

Instead, your feedback from a publisher's perspective is valuable to designers because it can help them think about their game as a product, which can increase their chances of eventually getting the game signed.

Check your tech setup

Read our Tech Requirements page to help you determine whether or not you can get access to the necessary equipment, software, and internet coverage.

Get familiar with Discord

If you've never used Discord, you can learn the basics by watching these YouTube videos:

Discord on desktop

Discord on mobile

We recommend you install Discord's desktop app rather than using the browser-based version.

Purchase and get familiar with Tabletop Simulator

All virtual tabletop platforms are welcome at Protospiel Online, but Tabletop Simulator (TTS) is by far the most popular among our attendees. TTS is a video game hosted through Steam, a digital content platform, that allows players to interact on a shared virtual tabletop to play board games online.

You can get TTS on Steam for a one-time purchase of $20 at regular price. It goes on sale for 50% off once every 1-2 months, and you can regularly buy discounted unlock codes for it on Humble Bundle, Green Man Gaming, IndieGala, or Fanatical.

This YouTube Playlist by Andrew Voigt is a nice cliff notes version of the most important things to know about Tabletop Simulator.

Come to our live trainings

We host a handful of live trainings inside our Discord server for registered attendees in the week leading up to each event. We share the training schedule in our Facebook event, the #announcements channel in our Discord server, and via email to all registered attendees.

We'll go over the basics of using Discord and Tabletop Simulator together and give you a tour of our Discord server's customized functionality.

Most likely, yes

Although designers are welcome to host their playtests on any virtual tabletop platform (Tabletopia, Screentop.gg, PlayingCards.io, etc), Tabletop Simulator is the one the majority of our attending designers use for playtesting . If you don't have access to Tabletop Simulator, your options for games to join will be very limited.

Read our Tech Requirements page for more info on system requirements for running Discord and Tabletop Simulator at the same time.

Tabletop Simulator and Steam

Tabletop Simulator is only available as a one-time $20 purchase activated through Steam. It regularly goes on sale either on Steam itself or through unlock codes on sites like Humble Bundle, Green Man Gaming, IndieGala, or Fanatical.

Badge Scholarship

When you apply for a badge scholarship, you can tell us you don't already have a copy of Tabletop Simulator to get a free TTS Steam unlock code along with your Scholarship Badge.

1. Build your own prototype in Tabletop Simulator or Tabletopia

You might be pleasantly surprised to discover how little time it would take to build your game in a virtual tabletop if you give it a try. Assembling components like cards, tiles, game boards, dice, and generic cubes is fairly straightforward in both of these tools.

For Tabletop Simulator

Watch this YouTube Playlist by Andrew Voigt to get a quick overview of the most important things you need to know to get started building and playing games on Tabletop Simulator.

For Tabletopia

Watch through the 3 tutorial videos on this Tabletopia help page.

Jeff Johnston, one of our active community members, has offered to tutor anyone who needs help figuring out how to set their prototype up in Tabletopia. Email him at jeff (dot) johnston (at) pairofjacksgames (dot) com to set up a time to talk through creating a Tabletopia version of your game.

2. Hire someone to build your virtual prototype for you

Katzenspiel Solutions offers done-for-you prototype builds in Tabletop Simulator, Tabletop Playground, and Tabletopia.

Tabletop Simulator Workshop builds TTS mods "as close to the real things as possible" using 3D rendering and scripting.

3. Attend under a Playtester badge for this round

You can still get a lot out of Protospiel Online by attending as a playtester. Even if you can't get a full playtest of your game in, you'll have plenty of opportunities to talk about your own projects with other attendees. Plus, playtesting and offering feedback to other designers is a great way to boost your creative problem solving skills.

Discord

This is the central meeting place for everything that happens over Protospiel weekend.

When you purchase your badge, you'll fill out a registration form that gives you Attendee level access in our Discord server.

If you've never used Discord, you can learn the basics by watching these YouTube videos:

Discord on desktop

Discord on mobile

We recommend you install Discord's desktop app rather than using the browser-based version.

Playtesting Over Video Chat

If you have a game with few components and minimal hidden information, you may be able to run it using video chat. Discord voice channels have video and screen sharing built in, so there's no need to learn any other platform to host a video chat playtest.

Tabletop Simulator

All virtual tabletop platforms are welcome at Protospiel Online, but Tabletop Simulator (TTS) is by far the most popular among our attendees. TTS is a video game hosted through Steam, a digital content platform, that allows players to interact on a shared virtual tabletop to play board games online.

You can get TTS on Steam for a one-time purchase of $20 at regular price. It goes on sale for 50% off once every 1-2 months, and you can regularly buy discounted unlock codes for it on Humble Bundle, Green Man Gaming, IndieGala, or Fanatical.

Other Virtual Tabletops

Tabletopia, Screentop.gg, and PlayingCards.io are other online board gaming platforms that playtesters can use free of charge. Tabletopia is the most popular of these 3, and it's the second most commonly used virtual tabletop among our attendees.

Tabletop Playground is a newer platform with the same pricing model as TTS. Significantly fewer people in our attendee base already own Tabletop Playground vs those who own TTS, so it may be difficult to find someone able to join your virtual table if you choose to build your prototype in Tabletop Playground.

Full instructions for our customized Looking for a Game system are available inside our Discord server's #lfg-instructions text channel. You'll get access to read the full instructions after purchasing and activating your badge. Here are the main steps:

To make a call for playtesters

Step 1

Create a Players Wanted card image using our template.

Step 2

Join the LFG Voice channel in Discord.

Step 3

When the moderator calls for new prototypes, post your Players Wanted card image in the #looking-for-a-game text channel.

Step 4

Give a quick verbal pitch of your game in the LFG Voice channel.

Step 5

Once enough people have added the "Ready to Join" reaction to your Players Wanted card, the moderator will direct you to start a private voice channel for your playtest in one of our Halls.

To join a playtest

Step 1

When ready to join a playtest, connect to the LFG Voice channel.

Step 2

Listen to the conversation and look through recent posts on the #looking-for-a-game text channel.

Step 3

Add the "Ready to Join" reaction to the Players Wanted card for the game you want to playtest.

Step 4

Listen to the conversation in LFG Voice to hear when the group is ready and which voice channel the designer will host the playtest in.

Why unscheduled?

Protospiel is a network of in-person playtesting conventions held in different cities at different times of the year. One of the main reasons we created Protospiel Online was to give this community a way to gather and continue growing its user base without the need to book a physical space.

Free form, unscheduled playtesting is a key feature that sets Protospiel apart from other playtesting conventions such as UnPub and Metatopia. The absence of scheduled events or assigned table space creates a low-pressure, relaxed atmosphere that allows designers to use their time playtesting and offering feedback to build relationships and learn about each other's projects, goals, and talents.

A playtesting convention with scheduled events would not be Protospiel. If you can't feel comfortable participating without an officially sanctioned event schedule, this is not the right playtesting convention for you. On the other hand, if you see all the time you spend playtesting with other tabletop industry professionals as a powerful way to build relationships and improve your creative problem solving skills, you will fit right in.

"Unscheduled" does not mean "Unorganized"

We don't leave you to your own devices when it comes to getting your game to the virtual table. Whenever you sign on to the Discord server during a live event, you will find a moderator ready to help you get oriented and find a playtest to join. It's unlikely you'll have to wait more than 15-30 minutes for a new playtest to start. (See "How does unscheduled playtesting work?" in this FAQ for more details.)

Please note that another core value at Protospiel is to put in as much playtesting time as you get out. (i.e. if 4 people spend 1 hour playtesting for you, you should aim to spend 4 hours playtesting for others.)

If Protospiel Online will be your first time attending any Protospiel, we recommend that you playtest at least one game for another designer before you make your own call for playtesters. It is our firm belief that playtesting for other designers is one of the best ways to become a better designer yourself.

Write a clear Players Wanted card

Once you have purchased your badge, you'll have access to the #lfg-instructions channel in our Discord server where you'll find our Players Wanted card template. This has a place for all of your basic game stats like the number of players needed, the estimated time needed for the test, and, of course, a brief description of the game. Do your best to describe the theme, mechanics, and intended experience of the game in as few words as possible. There is also a space to describe the kind of feedback you are looking for. This helps playtesters understand from the beginning what to pay attention to and consider as they play your prototype.

Add your game to the Prototypes listing

We create a Tabletop.Events (TTE) listing for each Protospiel Online event. Our TTE event listings include a place for designers to publish descriptions of their prototypes for attendees to browse in advance. Similar to the Players Wanted card, this also asks for brief description of the game, which is shown in the game preview on the main prototype list. However, it also creates a webpage for your prototype where you can write a more detailed description, share links, and upload images. Once you've purchased a badge, you will find a link to the Prototypes listing for the current event at the top of the #lfg-instructions channel in our Discord server.

Share your sell sheet

Sell sheets are single-page ads for a game or prototype. If any of the prototypes you are bringing to Protospiel Online are developed enough to warrant creating a graphically designed, single-page ad, we encourage you to create and share your sell sheet and request feedback from our Discord community. Once you've purchased a badge, you'll gain access in our Discord server to the #sell-sheet-instructions channel where you'll find the link to submit your sell sheet and the #sell-sheet-list channel where you can see examples from other attendees.

Check out this video presentation from Sydney Engelstein to learn what makes a good sell sheet (and how to pitch to publishers if you're interested it that, too!) Sydney is the head of game development at Indie Game Studios and head of new game acquisitions for Stronghold Games and Indie Boards and Cards.

Most likely, yes

Protospiel strives to attract a mix of all types of tabletop game designers and gamers. It's common to find everything from light, quick, family weight games, to party games, to medium-weight euros, to heavy strategy games.

Role playing games and video games are not as common at Protospiel, but they are allowable as long as the designers presenting them are sensitive to the time investment they are asking for from their testers.

If you have a game that would take a long time to play from start to finish, you'll need to be conscious of our guideline for putting in about as much playtesting as you get out at Protospiel. (i.e. if 4 people spend 1 hour playtesting for you, aim to spend 4 hours of your time playtesting for others)

Come ready to describe your goals and vision for your game. You can expect playtesters at Protospiel to give you constructive feedback to help you make the best version of the game you want to make.

We've got your back

Our goal for Protospiel Online is to grow a diverse, worldwide community of tabletop designers. We are committed to supporting designers and playtesters from traditionally under-represented groups in the tabletop gaming hobby such as women, LGBT+, and BIPOC.

Here are a few things we've put in place to help you feel safe and welcome at our event:

• Our code of conduct is clearly visible and easily accessible in our Discord server. We have a no-tolerance policy when it comes to bullying and bigotry.
• We have a diverse crew of paid moderators who provide 24 hour live support. You'll always be able to find someone you can talk to if you need backup -- or some plain old tech support.
• Every person’s Discord nickname in our server must include their pronouns (zero exceptions)
• Our focus is on human connection in our prototype-playtester match ups. (i.e. You will have a few minutes of live conversation with the humans you are about to spend 1hr+ with before committing to a playtest.)

If you have any specific questions or concerns, our door is open. Use our contact form on this website to reach out.

Our open format gives you the freedom to set your own schedule

Since this event is open 24 hours for 3 days straight, no one who attends Protospiel Online can participate during every open hour. When we've polled our attendees to see how many hours they've spent actively engaged in the event, typical answers range from 8-20 hours over the course of the 3 days.

If you are bringing a prototype for testing, we ask that you spend enough time over the weekend to put in about as much playtesting time as you receive. (i.e. if 4 people spend 1 hour playtesting for you, aim to spend 4 hours playtesting for others)

If you attend under a Playtester badge, meaning you don't have access to bring your own prototype for testing, there's no minimum time investment we expect from you. You should come for the amount of time you feel gives you value for the money you invested in your badge.

If the idea of participating for 3 days straight with no scheduled end times gives you anxiety, we recommend setting your own private start and stop times in advance. Also keep in mind that the end of each playtest session is a natural break point. You can easily hang up from your private playtest Table Voice channel and walk away instead of jumping back in to the Looking for a Game Voice channel.

Family meetings FTW!

Clear communication and setting fair expectations are both key for juggling household responsibilities while attending an online convention.

A good first step is to tell the other decision makers in your house why attending this event is important to you. Next, ask them what you can do for them in exchange for their help making sure you have enough time and space to attend during the hours you want to.

Some common requests we've worked out in our own households are:

• Set yourself up behind a closed door so no one in your household has to worry about disturbing you (or you disturbing them).
• Do something fun with your family/housemates the week or weekend before or after the convention.
• Schedule meal times over the convention weekend in advance and take breaks to eat together at those pre-scheduled times.
• Take care of chores in advance, schedule specific times over the convention weekend to make yourself available for chores, and/or trade chores to do double duty the weekend before or after the convention.
• Bring them along! Family members and house mates who love games and are comfortable engaging over voice chat make great virtual playtesters.

We run one event each quarter

Subscribe to our blog to get notified each time we announce new event dates -- along with early bird pricing.

24 hour moderation

Our team of organizers is based in Colorado, USA, and the bulk of our attendees live in the eastern US, so we use Eastern Standard/Daylight Time to announce the event's start and stop times. We open Friday at noon Eastern time and stay open until Sunday at midnight Eastern time.

We're set up to support a worldwide audience with several moderators in international time zones to help keep things going during overnight hours in the US.

We decided not to allow sharing of Discord join links in text channels because we don’t want them shared out of context. We want people to connect with each other 1-on-1 and join email lists, Facebook groups, or other Discord servers via personal invites from people they enjoyed connecting with.

Our Discord server is designed as a gathering place for an event. Without clear boundaries around link sharing in place, we risk members misusing the server as a place to share mass-marketing messages.

Since it can sometimes be hard to judge which posts will or won't come across as spammy, we created a Code of Conduct FAQ that gives specific examples of the right an wrong ways to share links of any type in our Discord server.

Online conventions have different costs than in-person conventions

Creating a welcoming environment at an in-person Protospiel is fairly easy to do. It takes minimal effort and coordination. It's intuitive for attendees to come in, find an empty table, and start playing with the people they bump into.

This is not the case with online conventions. Attendees often find the format confusing, overwhelming, and/or intimidating. Running these events takes a lot more planning, careful communication, and customer support than an in-person playtesting convention. It also requires a more robust website and general online presence. Everything from web hosting to online communication software to web development services have a price.

In addition to all of these costs, we have 24 hour paid moderator coverage. We do this because we've seen that moderators make a big difference in helping online attendees feel welcome, safe, and supported through any tech issues they might run into.

Moderating is difficult work. To really take care of our attendees, our moderators need to be tech-savvy, friendly, compassionate, and firm -- and stay at their station on camera for 4 hours straight. We pay our moderators because we value their time and specialized skill sets.

When attendees invest money, they're more likely to show up

It's a fact of life that people don't value or prioritize things they don't pay for. Experience has shown time and time again that free events have a lower show-up rate for registered participants than paid events do.

Our attendees only get value out of our events when the whole community shows up. We feel much more confident guaranteeing our attending designers that they'll be able to find playtesters when we know all of the attendees have voted with their dollars in a commitment to show up.

We use a manual set up process for each attendee in our Discord server designed to foster human connection and community building. If people could register for a free badge and then not bother to come, we would likely end up wasting a lot of time managing these registrations.

Playtesting cons have a different purpose & business model

The point of “game fair” type online events like GenCon Online or Essen Online is to get as many people together playing games online as possible so the vendors can market to them. When this is your goal, it makes sense to charge the vendors and make tickets for attendees free or very cheap.

Protospiel Online is not primarily focused on helping vendors market to the gaming public. Our event is about supporting people in a difficult creative endeavor and building a tight knit community. The things we do to shine a spotlight on the companies & media outlets that attend are not overbearing or flashy.

Attendees (designers) pay more than vendors (publishers and press) because the event's focus is on supporting the designers rather than selling products or services.

Designer vs Publisher

We see the discount we give publishers as compensation for the special value they bring as attendees.

Publishers can give feedback that speaks into a prototype's feasibility and/or marketability as a product. They also make great industry contacts because publishing games successfully takes a village. They have to be connected to many different players in the industry to bring their games to market.

Designer vs Press

We see the discount we give board game media outlets as compensation for the effort they put in to creating content about the event. They are helping us get the word out, and this lower badge cost is our way of saying thank you.

Designer vs Playtester

Playtesters don't have access to bring their own prototypes for feedback. See "Why do you charge for Playtester badges?" in this FAQ to read more about the benefits playtesters do have access to.

We want to make it easy for playtesters to come to Protospiel Online. The more playtesters we have attending, the more confident we can feel telling designers they will have ample chance to playtest their games.

Attending as a playtester is an experience worth paying for

The main thing that comes to mind for most people when considering the value of Protospiel is the benefit it provides for designers. Getting playtest feedback on a game you plan to sell is easy to classify as a worthwhile investment.

There are many other "soft" benefits designers get from attending a Protospiel. These are also the benefits playtesters enjoy:

• Quality time spent with quality people
• A chance to play games you can't play anywhere else
• Improving your creative problem solving skills through collaborative feedback sessions
• Networking with game designers and other industry professionals, including a listing in our website's Attendee directory
• An opportunity to help shape games not yet in stores -- and maybe someday have the satisfaction of seeing a game you helped create make it to publication

These things add up to make for a pretty awesome and unique experience -- one we're sure playtesters will see as a good value for the money they pay.

People who pay for badges are more likely to fully engage in the event

Protospiel is a community of creatives who are looking to support each other. This applies to the playtesters as much as it applies to the designers. Playtesters are the ones who spend the most time giving feedback on other people's games, so it's important that they see value in that exercise.

We want to attract playtesters who will be invested in the designers' success and truly engaged in the process. Charging for playtester badges decreases the risk that we'll have attendees show up to the event without understanding what they are getting themselves into. It can be scary for designers to put a game out in front of strangers for criticism. We're looking to foster a friendly and kind community that makes this a little less scary with every playtest. Knowing playtesters have paid for access to the event makes us feel more confident telling designers they'll get high-quality playtest feedback.

We offer extra benefits for Publisher & Press badges

In addition to all of the features included in Designer badges, both Publisher and Press badges include the following:

• Listing as a featured guest on our website
• Access to the private section of our Discord server for featured guests
• Access to list offers and announcements in our Discord server's #partners text channel

All badge types require admin & customer service

Our featured guests are not immune to the general woes everyone experiences when attending an online convention. They also need training, general customer support, and help with tech troubleshooting. While we're happy to give them a discount, we feel it's fair for them to help pay the moderators who help them have a great experience.

There's no reason you can't do both

Many of our attendees also participate in weekly playtesting groups and get value out of them. Protospiel Online has a different purpose and format than weekly playtesting groups.

1. Protospiel Online is a fundraiser

10% of our proceeds go to charities working to fight systemic racism in the US. You can divide proceeds from your badge across all 5 charities we support or choose your favorite. This is a great way for us to join together as a community to make a difference both inside and outside of the tabletop industry.

2. Attending Protospiel Online helps us reach our goal to support new designers from underrepresented demographics.

Proceeds beyond our operating costs will go towards travel stipends to help new designers from under-represented demographics attend Protospiels in person and/or contribute to startup costs for Protospiels in new locations.

3. A weekly playtest meeting is not the same thing as a quarterly playtesting convention

Since Protospiel Online is a quarterly event, we have 3 months to plan and prepare a memorable experience for our attendees.

• All attendees are invited to add themselves to the Attendee directory on our website where they can share up to 3 links to their profiles and projects. We keep an archive of past attendees on our site to help everyone stay in touch long after the event.
• We have 24 hour moderation. That means there are 60 straight hours where you'll find a dedicated moderator live on camera to help drum up interest for your game, troubleshoot tech issues, or simply engage in friendly conversation with you.
• You can submit your sell sheet to be featured in our Discord and gather a burst of feedback from our staff and other attendees.
• Depending on your working style, quarterly events can serve as a deadline to encourage you to make progress on big projects. Recurring weekly events can make it easy to say "I'll do it next week" several weeks in a row.
• We run random drawing giveaways, and, starting in October 2020, all badges include a Protospiel Bingo card. Players mark one square on their digital Bingo card each time they playtest another designer's prototype. Everyone who completes a Bingo can claim a digital prize pack from our sponsors.

4. Protospiel Online attracts a different crowd than weekly playtests

The 4 weekends per year we host Protospiel Online are opportunities for the Protospiel community to gather in one place. Although many members of this community are active in a wide range of other online groups, this is their chance to all show up at one coordinated time and place to spend a weekend collaborating together.

There are many people both inside and outside of the pre-existing Protospiel community with long lists of responsibilities who don't have enough time to attend weekly playtesting events. These people often find it easier to prioritize attending a playtesting event if it only requires committing to one day or weekend per quarter.

With 3 months to plan and one focused weekend to draw attention to, we can make a concerted effort to bring in new designers and playtesters who don't already frequent existing online communities.

One way or the other, even if you regularly attend a weekly online playtesting group, you'll find a wide range of new people who can give you fresh playtesting feedback.